By-Laws of the Bloomington Hop Jockeys
Adopted On January 1, 2009
Last Updated (1/23/2015)
The name of the organization shall be Bloomington Hop Jockeys (hereinafter referred to as “BHJ”).
To enjoy and promote the hobby of home brewing beer.
Objectives and Policies
The Objectives of the organization are to brew beer; to disseminate among the members information pertaining to the brewing, consuming, presentation, judging, and history of beer; to help educate members how to improve: recipe formulation, brewing technique, fermentation, sanitation, and packaging know-how; to promote and encourage home brewing competition; and to foster general goodwill throughout the local community through the making and consuming of this noble and most excellent beverage.
It is policy of the BHJ to brew and consume beer strictly for fun. Under no circumstances do the BHJ support or condone in any manner the sale or barter of homebrewed beer, the operation of a motor vehicle under the influence of alcohol by any member or by any participant in any club event, or the provision of alcoholic beverages to minors.
1. Membership Qualifications
Any person interested in the brewing of beer and at least 21 years old may become a member, contingent upon meeting the requirements of “membership in good standing.”
a. The amount of annual membership dues will be determined by the Club Officers and submitted to the membership for approval. Dues will be paid by all members by the end of January of each year. Members not having paid their annual dues by the end of March, and who fail to remit them when duly notified, will be dropped from the membership roster for non-payment, unless they request an extension of payment. Dues are not refundable.
b. Officer Dues (added 11/12/2009)
Officers will pay half the going rate of regular member dues while in office as a means of appreciation for their service.
3. New Members
New members may be accepted at any time, subject to meeting the requirements of members in good standing.
Members in Good Standing
To be a member in good standing, a member must:
-Participate in some aspect of the club
-Pay annual dues
Resignations may be requested by action of the Officers when, in their opinion, the actions or conduct of a member bring discredit to the organization.
1. Not-for-Profit Status
The BHJ has been organized and functions as a not-for-profit organization. All monies received by dues, raffle sales or by any other means shall be used for sustaining the club and its major objectives.
Any expenditure, other than the normal monthly operating expenses, must be approved by the Officers at a regular or special meeting.
3. Extraordinary Expenditures
Any expenditure over One Hundred Twenty-Five Dollars ($125.00) must be approved by the General Membership.
4. The fiscal year of the organization shall correspond to the calendar year.
The Club Officers shall be composed of five (5) elected officers. The Officers shall meet at the request of the President or any three (3) Officers.
The Officers shall meet as required.
Any Officer who fails to attend three meetings during his or her term, without valid reason, may be replaced by the Officers without any further action.
Amendments to these by-laws must be presented to the Officers for evaluation. The Officers will then discuss and evaluate the proposal before passing their recommendations on the general membership. An amendment must be presented to the general membership and be passed by a majority vote.
5. Quorum Requirements
A quorum shall consist of three (3) of the Officers.
6. It is the responsibility for all officers to be benevolent promoters of the club and welcome both new and potential members at meetings and other events.
Officers and Duties
a. The President shall preside at regular and special meetings. The President has the authority to appoint chairmen to committees and designate the duties of said chairman.
b. The President must have been a Club Officer for the previous 12 months.
c. The President may not hold any office within any other brew club.
d. The President will be the main point of contact and spokesperson for the BHJ.
a. The Vice-President shall be responsible for assisting the President as required with any club activities and shall also perform the duties of the President during his absence or temporary disability.
b. The Vice-President shall be responsible for the administration of the club by-laws.
c. The Vice-President shall be responsible for securing a time and place for each club meeting.
d. The Vice-President shall be responsible for welcoming new members, supplying them with any membership materials, and processing their membership dues.
a. The Secretary shall take minutes at each regular and special meeting. Minutes of each meeting shall be filed in the club files.
b. The Secretary shall maintain the club files.
c. The Secretary is responsible for the publication and distribution of the club newsletters. The Secretary may appoint a general editor, if desired, to meet the latter responsibility.
a. The Treasurer shall have custody of all funds belonging to the club and shall maintain a full and accurate account of all monies.
b. The Treasurer shall deposit all monies within seven (7) days of receipt, in the account of the BHJ. All cash receipts shall be verified by the Treasurer and one other Officer at the conclusion of all meetings, events, etc.
c. The Treasurer shall file a detailed report quarterly in the club files.
d. A detailed account’ of monies and expenditures shall be made available within seven (7) days to any member in good standing when requested of the Officers.
e. In February of each year, bank forms shall be filled in with the names of the new officers. Checks for business of the club shall have two (2) signatures: the Treasurer and either the President or Vice-President. These three signatures shall be on file at the bank.
f. All financial records will be submitted annually to an Auditing Committee no later than February of the subsequent year. This Committee shall be appointed by the President and shall consist of one (1) Officer and two (2) persons from the general membership, all three of whom shall not be signatories to the account for the current year or the immediate past year. Auditing records and accounts shall be open to the President at any time.
5. Events Coordinator
The Events Coordinator shall be responsible for developing and organizing all club events.
Order of Officers
a. If for any reason the President and Vice President shall both be absent from a meeting, the above order of officers shall be followed in numerical sequence to take the place of the President and Vice-President.
b. That officer shall be responsible for seeing that his regular position is filled in such an event.
Anyone who seeks or accepts the responsibility of an Officer or a Committee Chairperson must be willing to assume all the responsibilities set forth in these by-laws and shall currently be a member in good standing.
Terms of Office
a. The terms of all elected officers shall be for one (1) year, commencing at the installation in January and continuing to installation in January of the following year.
b. All elected officers have a term limit of two consecutive years in a given office.
Elections for all Officers shall be held during the January general meeting.
a. The President shall open the floor for nominations to each Officer position in turn.
b. Club members may self-nominate, or nominate another member with the approval of that candidate.
c. All nominations must be seconded by another club member to proceed.
d. Once all nominations have been declared for an office, the President shall call a vote. Votes shall be cast aloud by means of yay or nay.
i. In unopposed races, candidates must secure at least 51% of the yay vote to be elected.
ii. In races with two candidates, a simple majority vote will determine the winner.
iii. In races with three or more candidates, instant-runoff voting will be employed to determine the winner.
e. Any member wishing to vote absentee may indicate their preferences in writing to the President prior to the vote.
f. Newly elected officers shall assume their roles at the conclusion of the January meeting.
Officer Resignation (added 5/13/10)
a. If the president must resign for any reason before their term is up, the vice president shall assume the role of president and handle all duties of that position for the remainder of the term (this special case overrules Article VII, Officers and Duties, Part 1 which states that the president must have been a club officer for the previous 12 months).
b. If any officer besides the president must resign or move officer positions for any reason before their term is up, the remaining officers will appoint a candidate to the vacant officer position and that appointment must be confirmed by membership vote at the next monthly meeting.
Regular meetings shall be held on the 2nd Tuesday of each month. The club officers reserve the right to set a different meeting time if deemed necessary.
No individual general member nor any officer, nor any authorized representative of BHJ shall be personally liable for any debt or obligation of the association.
Any business, corporation or any other entity contracted with, or otherwise having any claim against the club may look only to the current funds and property of the association for payment of any claim, debt, damages, judgment or decree, or any money that may become otherwise due and payable to them.
Internet Subscriptions and Website Access
The President, Vice President, and Secretary will all have the username and passwords for the website hosting service and any other online services that the club uses that requires administrative access.
Bloomington Hop Jockey By-Laws History
1/9/2009: By-Laws officially adopted
11/12/2009: Officer Due’s section added
5/13/2010: Officer Resignation section added